Receptionist/Office Assistant - PNC Firm - Palm Desert, CA

Entry-level position – Providing administrative support and report to management; will be responsible for high volume of tasks including complex calendar management, accounting support and marketing support to the CMO. This is an entry-level position with a few hats that has room for growth as the company grows.

• Answer and direct phone calls, book appointments for techs


• Accounts Receivables (basic)


• Knowledge of Quickbooks (basic)


• Maintain office equipment and supplies


• Help with email / phone customer support


• Assist Executive Assistant and CMO


• Type up Estimates/Quotes for Techs and submit to clients after final approval of CFO


• Maintain office records – digital and hard copy


• Maintain a strong customer relationship

Admin Skills and Qualifications:

Have a minimum of 3+ years of office experience
Results driven
Possess talent to multi-task, anticipate and prioritize
Knowledge of Microsoft Word / Excel / PDF Foxit / Google Apps
Excellent people skills and great, upbeat personality
Problem solving
Speak perfect English / bilingual is a plus
Highly organized
Punctual (No excuses)
Professional
Have reliable transportation and mobile phone

The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities and assisting managers with essential functions towards the company’s growth. Punctuality to work and on all projects is very important. Maintaining balance and multi tasking with 100% success is a must – no room for error. Must be a team player willing to go the extra mile.

** Must be available on Saturdays, and begin work at 7am on weekdays and 8am on Saturdays. Begin immediately.

Job Type: Part-time

Local candidates only:

Required experience:

• Office Administration: 3 years

Required license or certification:

Required education:

• High school or equivalent