Supervising Sheriff Court Services Assistant - Indio - County of Riverside - Indio, CA

In the County of Riverside, the future is bright. With a variety of job opportunities with the County, there are as many places to take your career as there are stars in our sky. But there’s more than a great vocation to draw you here: with affordable housing, a thriving, diverse, and progressive community, excellent higher education, and the hidden gem of the Joshua Tree National Park, the opportunities for your life here are equally exciting. Come work in the heart of inland California, and see how great the view is when opportunity is on the horizon.

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Riverside County was created from portions of San Bernardino and San Diego Counties on May 9, 1893. In the early history of the County, the Sheriff’s Office was a one-person operation.

Today the Sheriff is responsible for 7,310 square miles, spreading over 200 miles in length, and embracing approximately 50 miles in width. This territory constitutes the third largest County in the State of California. Vast changes have occured in Riverside County since its inception. The population, having increased from 13,745 in 1893, to more than 1,545,387 in 2000, ranks it sixth in population among California’s counties.

The Riverside County Sheriff’s Department is now the fourth largest Sheriff’s Department in California, with a staff of over 3,000 dedicated men and women.

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**This position is located in Indio.**

Competitive candidates will have at least two to three years experience supervising clerical staff as well as extensive experience performing data entry and working with legal documents.

Under direction, supervises the activities of a unit performing specialized civil legal clerical support of Sheriff’s Court Services by preparing, processing, and tracking legal documents for numerous civil legal actions, and performs related duties as required.

Supervising Sheriff’s Court Services Assistants supervise lower level civil legal processing activities and perform the most complex civil legal processing assignments. Incumbents are expected to demonstrate a thorough understanding and coordination of civil legal documents preparation and processing through the Courts for litigants, attorneys, or other departments.

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Supervises the processing of legal documents and records through the Sheriff’s Court Services process based on established procedure or special instructions from the courts, judges, or attorneys in case files; examines documents for conformance with established rules, standards and/or legal requirements.

Interviews and recommends hiring, conducts performance evaluations, disciplines employees, provides and develops training, writes and establishes procedures, represents Sheriff Court Services Assistant concerns in divisional management meetings.

Supervises the research and preparation of the very complex civil processes involving superior and municipal court litigations; coordinates with attorneys and County agencies in difficult civil litigation executions to ensure appropriate execution action is taken; acts as a liaison with vendors for software/hardware applicable to civil records; writes technical procedures to comply with legislative changes.

Supervises and resolves technical problems arising in the Civil Trust Accounting system. May also prepare accounts payable, accounts receivable, payroll, and the station annual budget.

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Experience: One year of experience as a Sheriff’s Court Services Assistant III in Riverside County,

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Three years of fiscal or general clerical experience including two years of specialized legal services which included preparing and processing the full range of those legal documents required by the case file building process in a California legal office. One year must have included lead or supervisory experience.

Knowledge of: Supervisory practices; general office practices and procedures; civil legal terminology, procedure and processes; clerical work methods and techniques; legal and general record County of keeping systems and file maintenance methods; available office resource reference materials; specialized typing formats and legal documents used in are of assignment; grammar, spelling and punctuation; forms/formatting techniques and standard correspondence composition practices.

Ability to: Understand, interpret and apply laws, regulations, policies and procedures governing civil legal processing operations; research regulations, citations, case status, procedures and information from technical resource materials; prepare routine procedural documents outlining work methods; coordinate and perform activities in support of civil legal processes and services; evaluate unusual circumstances and resolve through the application of legal and standard operating procedures; perform routine legal research; communicate effectively both verbally and in writing; discover and correct errors in arithmetical computation, grammar, spelling and punctuation; lead the work of others in case/document processing activity and civil legal support services.

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Required Skills:
For specific questions regarding this position, contact the recruiter listed in this posting.

All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, including fingerprinting. (A felony or misdemeanor conviction related to the position may disqualify the applicant from County employment).

Required Probationary Period – As an Approved Local Merit System, the County of Riverside requires all new regular or seasonal employees to serve an initial probationary period, the duration of which is indicated in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non job-related factor.

REASONABLE ACCOMMODATIONS: The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/.

****CURRENT COUNTY EMPLOYEES MUST USE THEIR EMPLOYEE SELF SERVICE ACCOUNT TO APPLY.****

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Visit the Job Descriptions page at http://rc-hr.com/Careers/JobDescriptions.aspx for benefits information. Detailed job descriptions and benefits information are provided for all of the County of Riverside’s job classifications.

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If you have any questions regarding this position, please contact Marni Fitzpatrick at 951-955-8586 or mfitzpatrick@rc-hr.com.